During your visit to this website we may collect personal information about you such as your email address, your name and address, your telephone number, your age, your gender and any disabilities that you may suffer from. If you choose to register online we will collect additional information from you of a financial nature, including your credit/debit card number and your billing address to process your application. Once your application has been completed none of your credit/debit card details will be kept by the Great Midlands Fun Run. We may also collect information about your visit to our website, including the pages you view, the links that you click on and other actions taken within our website. We also collect certain standard information that your browser sends to every website you visit, such as your IP address, browser type and language, access times and referring Web site addresses.

Why we collect it
We collect and use your personal information to communicate with you and complete your registration process. We may use it to send emails to you and information such as our e-newsletter. We may use it to notify you of any campaigns we organise and our fundraising activities and to seek your support with these. We may use it to provide services to you that you have specifically requested from us or to deliver products to you that you have ordered from us.

Who we share your information with
We do not sell, rent or lease the information we collect to any third parties and we do not use or disclose information of a sensitive nature such as information about any disability that you might have, your race, religion, or political affiliations, without firstly obtaining your explicit consent.
We also share your information with those companies that we contract with to provide services on our behalf, such as handling the printing, processing and delivery of mailings, processing online financial transactions, or analysis of the data we collect. We will only provide these companies with the personal information they require to deliver these services to you and on the understanding that your personal information is maintained confidentially and securely and that it is used only for purposes that you have consented to.
We may access and/or disclose your personal information if we are required to do so by operation of law or in good faith, if we believe that such disclosure is necessary to conform with the law or comply with any legal process served on us or this website, and to protect and safeguard our rights and our property or in urgent circumstances to safeguard users of our website, our services and members of the public.

Control of your personal information
You may choose not to have your personal information used in any of the ways described in this Privacy policy. However to complete your registration for the event we require all information requested without which we are unable to process and accept your application to participate. Where your personal information is collected you will often be given the opportunity to give or refuse your consent to certain uses of your personal information. If at any time you wish to have your personal information removed from our records, or you wish us to stop using your personal information in certain ways, or if you wish to discover the extent of personal information that we hold about you (“Subject Access Request”) then please write to us Data Protection Request, Great Midlands Fun Run, Our Place Support, 2 South Cottages, Farthing Lane, Royal Sutton Coldfield B72 1RN. Remember that if you are making a Subject Access Request then we make a charge for supplying you with this information. To help us to locate and provide to you the information that we may hold on you quickly and efficiently you must include in any Subject Access Request letter as much information about your reason for making the request, how you believe we came to hold your personal information and the purposes to which you believe we are putting that information.

Security of your personal information
We use a variety of security technologies and procedures to help protect your personal information from unauthorised access, use or disclosure. We store personal information you provide on computer systems that have limited access and which are located in secure facilities. Any highly confidential information (such as a credit card numbers and bank details) that we hold and process is managed over the Internet by Protx encryption software and protected using the Secure Socket Layer (SSL) protocol. Lloyds is our bank account providers and Active Network is our on-line payment process facilitator.
Unfortunately, security of information and payments transmitted over the internet cannot be guaranteed and therefore if you choose to provide us with any of your financial information you do so at your own risk and you will not hold us liable for any loss that you might suffer as a result.

During the course of your visit to our website, the pages you see, along with a ‘cookie’, are downloaded to your computer. We do this because cookies enable us to do useful things such as find out whether you have visited our website before by checking to see, and finding, the cookie we left there on your previous visit. Cookies help us to provide you with a better experience when you visit our website as well as helping us to customise your profile. For example, if on a previous visit you went to our pages on campaigns, we might find this out from the cookie and then highlight campaigns information to you on your next visit.

What is a cookie?
A cookie is a small text file containing a random and unique identifier (for example #12489). This text file is sent to your browser from our web server and it is then stored onto your computer’s hard drive. You can elect to accept all cookies, receive notification when a cookie is sent or decline all cookies. Remember, any alterations to your browser settings may affect your enjoyment of our website.

Changes to this Privacy Policy
We may make changes to this Policy from time to time. We will notify you of substantial changes to this Policy either by posting a prominent announcement on our web site and/or by sending a message to the email address you have provided to us that is contained within your user settings.

No Guarantees
While this Policy states our standards for maintenance of Data and we will make ever effort to meet them, we are not in a position to guarantee these standards. There may be factors beyond our control that may results in disclosure of data. As a consequence, we disclaim any warranties or representations relating to maintenance or non-disclosure of Data.